Your privacy is important to us at [Your Company Name]. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services. By accessing or using our services, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect personal information and document data when you use our site or services, including:
- Personal Information: Name, email address, and other contact details you provide when signing up or interacting with our services.
- Submitted Documents: Documents you upload for processing and completion.
2. How We Use Your Information
We use the information we collect in the following ways:
- Service Provision: To process, analyze, and complete forms and questionnaires using our AI-powered tool.
- Improving Our Services: To enhance the accuracy and efficiency of our AI processing based on the feedback and usage data.
- Communication: To contact you regarding your account, respond to inquiries, and provide customer support.
3. Data Storage and Security
- Encrypted Storage: All data, including personal information and uploaded documents, is stored in an encrypted MongoDB database. We use industry-standard encryption techniques to protect your information from unauthorized access.
- Secure Processing: We use OpenAI’s API to process submitted documents. All data processed via OpenAI is transmitted securely, and we take measures to ensure the confidentiality and integrity of your data during processing.
- Data Retention: We retain your information for as long as needed to provide our services or as required by applicable laws and regulations. You can request the deletion of your data at any time by contacting us.
4. Sharing Your Information
- Third-Party Processing: We use OpenAI’s API solely to process the submitted documents you upload to our service. We do not share your personal information with third parties for marketing purposes.
- Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders or government regulations).
5. Your Data Rights (GDPR Compliance)
If you are located in the European Economic Area (EEA), you have the following data protection rights:
- Access: You can request access to the personal data we hold about you.
- Rectification: You have the right to request that we correct any inaccuracies in your personal data.
- Erasure: You can request the deletion of your data from our systems.
- Restriction: You may request that we limit the processing of your personal data.
- Data Portability: You have the right to request a copy of your data in a machine-readable format.
- Objection: You can object to the processing of your personal data in certain circumstances.
To exercise these rights, please contact us at [contact email].
6. Security Measures
We take data security seriously and implement reasonable technical and organizational measures to safeguard your data against unauthorized access, alteration, disclosure, or destruction. This includes:
- Data encryption
- Secure data transmission protocols
- Regular security audits and monitoring
7. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically for any updates.
8. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your data rights, please contact us at:
- Email: [email protected]
By using our website and services, you consent to this Privacy Policy.